Setup Guide

Checklist

This checklist assumes that your organization has already:

Roles & Responsibilities Matrix

Configuration Checklist Roles (who can do the step)
Client Services Configuration Services Concur Implementation Consultant Technical Consultant GlobXpenC Customer

Sign Customer authorization form and send it to GlobeXpenC Oy Ltd.

Usually this is done at the same time as signing the service contract with GlobeXpenC.

X

Create a unique WS Administrator account [WSAdmin-GlobeXpenC-Connect@domain.com].

Assign Web Services Administrator permissions only.

X X X X X

Customer provides WS Administrator credentials to the EmailXpenC application using a link delivered to the Customer by GlobeXpenC.

Customer will receive WS Administrator authentication link after sending the Customer authorization to link services and exchange customer data form.

X

After customer has provided the WS Administrator credentials the customer receives a license code and a registration link for users.

Customer delivers the registration link to the users so that they can start using the service.

X

Create / Assign Test Users if necessary Create test Expense Reports

X X X X X

Create Web Services Administrator User

Web Services Administrator user is a special user that has access to configurations and information not allowed for normal users. It is highly recommended that Web Services Administrator permission is not granted to any employee in the Concur instance.

In order to create a Web Services Administrator user you need to have Concur Administrator or Concur Expense Administrator with Employee Administrative permissions.

Note: Web Services Administrator user can also be created for you by Concur support team. In which case you just need to log a new ticket in Concur Helpdesk.

In Concur Standard

Click Administration and then Setup. Select Users from the menu on the left and click Create/Edit User. You will see the following screen.

Standard create admin

Insert the following data.

  • LoginID: WSAdmin-EmailXpenC@yourcompanydomain.com
  • First Name: WSAdmin
  • Last Name: It is a good practise to put your own last name here.
  • Password: A unique and very secure password.
  • Email Address: Use an arbitary email address or leave empty.
  • Permissions: Select "Can Administer" and "Can Submit Expense Reports" permissions.

Then click Save and login to Concur with this new user once to activate the account.

Send the credentials for the Web Service Administrator user to EmailXpenC via the Web Service Administrator Registration Link. If you don't have the link or it is lost, please contact our support and ask to send you a new link.

In Concur Professional

Click Administration and then Company Admin. Click Add New User. You will see the following screen.

Pro create admin

Insert the following data.

  • LoginID: WSAdmin-EmailXpenC@yourcompanydomain.com
  • First Name: WSAdmin
  • Last Name: It is a good practise to put your own last name here.
  • Password: A unique and very secure password.
  • Email Address: Use an arbitary email address or leave empty.

Then click Save. Next click User Permissions in the left side menu.

Pro assign permission

Find the WSAdmin user you just created and select Web Services Administrator from the permission list and click Add.

Ensure that the WSAdmin user has also the Expense User role activated.

Then you need to login to Concur with these credentials once to activate the account.

After activating the account, send the credentials for the Web Service Administrator user to EmailXpenC via the Web Service Administrator Registration Link. If you don't have the link or it is lost, please contact our support and ask to send you a new link.

EmailXpenC Contacts

Business Contact

Marko Leppävuori, CEO
Marko.L@globexpenc.com

Technical Contact

Mika Mustalahti, CTO
Mika.M@globexpenc.com