CASE: Polish company aquired by a multi national corporation

An international Real Estate company is already using SAP Concur in US. They expanded their operations to Poland by buying a company from Warsaw. This Polish company has operations also in Slovakia, Latvia. The big part of local staff who maintains estates are speaking only local languages.


During the SAP Concur implementation the customer faced a couple of challenges:

  • Many of the company’s maintenance staff doesn’t speak English and Concur was not localized to their own language.
  • Personal car mileages where calculated based on the price of the fuel and distance.


US headquarters decided to order EmailXpenC for their Polish unit. They asked their controller in Poland to create an Excel Expense report template with formulas for calculating travel allowances and mileages, based on their local requirements. Then Company’s Expense administrator created Polish Group Configuration and new expense types for polish travel allowances and car mileages. EmailXpenC development team adjusted the Polish Excel to work with EmailXpenC.


One week from the start first employees started sending Expense reports to SAP Concur with their Excel. The language in the Excel is localized to employees own language, but in SAP Concur the report language is English. US based superiors and processors are now able to handle expense reports easily. The costs of the Polish company became visible and comparative with other units. Employees are happy that they can do their expense report easily in their own language.